Based in North Oxfordshire near Banbury, Tudor Hall is a unique and vibrant school that offers both full boarding and day schooling for girls aged 11 to 18. The school is made up of around 600 staff and students.
The school were embarking on an approach to migrate applications and platforms to the cloud as part of a wider strategy of adopting cloud technologies due to efficiencies in collaborative working for staff and students.
The school had mailboxes residing on on-premise Exchange servers. The school wanted to migrate all mailboxes up to Office 365 so they could benefit from bigger mailbox sizes and deploy the latest Microsoft suite Edition to all workstations.
They had an aggressive timescale in which to migrate mailboxes. This was to be achieved within the summer holidays, a quieter time for staff and students. The school had not carried out a cloud migration project before and so partnered with MirrorSphere to mitigate any project risks and to meet the stringent timeframes.
With specialist migration toolsets, MirrorSphere were able to map mailboxes from their on-premise Exchange server to Office 365 and define a schedule in which to migrate the bulk of data. During the cutover to Office 365, MirrorSphere carried out a final synchronisation of mailboxes to ensure all data that potentially may have been delivered to the on-premise environment was also available in the Office 365 mailbox.
The migration gave rise to the challenge of Email Signatures being controlled from the Outlook client. With the reconfiguration of the Outlook client, signatures had to be manually reconfigured. MirrorSphere introduced a third-party Email signature platform that eliminated the need to visit each machine and meant that the school could benefit from richly branded signatures even when replying from a mobile device.
Once the migration was completed, training and knowledge transfer was provided accordingly.